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RFP Evaluation

RFP (Request for Proposal) Evaluation Template

Quickly and easily evaluate your RFP responses and clearly identify the best software vendor solution

This RFP Evaluation Template will:

Save you time and effort evaluating and comparing RFP responses (vendor proposals). The template provides a standardised basis that’s quick-to-use.

Enable you to have an accurate and thorough comparison of vendor responses. This professionally laid out template facilitates in-depth evaluations of responses and ensures you have real like-for-like comparisons.

Help you to clearly identify the best software solution for your organisation - that’s plainly visible from the automated analyses and graphs.


Key features

Automated analyses (displayed as both data and in pre-defined automated graphs) including:

  • RFP response evaluation comparisons - by module and overall
  • Vendor response analysis - showing how each vendor can meet your requirements eg from their current software, with minor customisations, using 3rd party software, with future releases, major modifications, or whether still under development
  • More critical analysis of how vendors meet your requirements - either with a current solution, in the future, or with some form of development
  • Comparison of costs quoted by vendor, by module for purchase or rental (SaaS), implementation services, enhancements, and maintenance and support
  • Financials - 3 and 5 year cost projections for both purchase and rental (SaaS) options
  • Comparison of weighted scores by module in detail, including vendor profile and vendor services


16 pre-defined automated graphs - to illustrate the analyses and provide additional clarity to the comparisons

Automated calculations including:

  • Average evaluation scores*
  • Evaluated weighted scores*
  • Target weighted scores*
  • (*) by individual criteria, by module and in total for each vendor


Easy comparison of responses - as vendors respond to each criterion from a list of specified multiple options.

Suitable for use with Axia’s RFI/RFP Templates and/or your own RFP - to evaluate software and IT services proposals.

Available in MS Excel 97-2003. Works in all versions of MS Excel from 97-2003 to 2016.

Worksheets for 4 RFP responses (vendor proposals) and space in each worksheet for 8 evaluator’s scores and evaluation comments.

Fully configurable to your precise needs - you can:

  • Easily import (or configure to) your own RFP criteria
  • Customise the criteria weighting and evaluation scoring
  • Extend or amend the template as much as you wish - there are no constraints
  • Simple Excel calculations are used - no complex macros!

RFP Evaluation Template Contents

The RFP Evaluation Template comprises:

  • RFP Evaluation Template (MS Excel) - the template.
  • RFP Evaluation Instructions (PDF) - step by step instructions how to use the template and interpret the results.
  • RFP Evaluation Checklist (MS Excel) - to help you prepare for and then complete the evaluation process - 106 criteria to ‘tick-off’ - to make sure you don’t forget anything.

Supplied as a 1MB zip file.

NB: The RFP Evaluation Template does not include pre-defined software / system RFP criteria. You will need to import or configure to your own RFP criteria.

60-Day 100% Full Money-Back Guarantee

If you are not completely satisfied with a Template – simply email us within 60 days from purchase.


Get your copy now

Download a copy immediately after purchasing from our online shop. In addition, you will receive an email which also has links for you to download a copy and print a receipt.

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RFP response evaluation - Comparison of evaluated weighted scores - Click here for more images

RFP response evaluation - Comparison of weighted scores

RFP evaluation response - Comparison of evaluated weighted scores excluding totals - Click here for more images

RFP response evaluation - Comparison of scores excluding totals

View more images - click here, or scroll down

Vendor response analysis - Comparison of how vendors meet requirements  - Click here for more images

Vendor response analysis - How vendors meet requirements

Comparison of projected vendor costs - for software purchase over 5 years - Click here for more images

Comparison of projected costs - software purchase - 5 years

RFP response evaluation - Vendor response analysis data - Click here for more images

RFP response evaluation - Vendor response analysis data

RFP response evaluation - Vendor data worksheet - Click here for more images

RFP response evaluation - Vendor data worksheet


RFP Evaluation Template     

GBP 35 *


* Plus VAT on RFP Templates sold into the European Union. 


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