System Wide - Systems Operations Requirement Specification - sample page


		System Wide / Systems Operations - Requirements Specification Checklist sample



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C Currently in Use
E Essential (Expected future requirement)
D Desirable (Expected future requirement)
N Nice...to have (Expected future requirement)


	Ref


	Systems Operations continued (page 193)


	C


	E


	D


	N

Sample pages


	22.4


	User productivity assistance continued


	22.4.14


	Fast, flexible and user friendly data entry / system navigation


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	22.4.15


	Mouse or keyboard operation


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	22.4.16


	Navigate within the accounting system via drop down menus, pop up menus, function key short cuts, desktop short cuts, fast paths, favourites, scroll backwards and forwards, intranet style hyperlinks


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	22.4.17


	Easy to use, for employees with limited PC literacy


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	22.4.18


	Colour coding of (screen) data to assist user understanding


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	22.4.19


	Context sensitive help screens


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	22.4.20


	On-screen prompts and messages that are clear and helpful eg requesting input, identifying input validation errors or processing errors


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	22.4.21


	Mult-tasking ie multiple applications / windows open at a time


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	22.4.22


	Simultaneous access to all screens by all concurrent users


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	22.4.23


	User documentation that is comprehensive, clearly written and laid out, and easy to use


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	22.4.24


	On-line manuals and help


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	22.4.25


	Published guides to good financial management either accessed on-line, or via internet


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	22.4.26


	Web themes


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	22.4.27


	Personal diary and task manager within each module, or integrate with stand-alone diary eg MS Outlook


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	22.5


	Data processing and systems control


	22.5.1


	Data input once only and shared with other systems ie no re-keying of data from one system to another


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	22.5.2


	Validation checks eg account code validation, input data type, limits


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	22.5.3


	Control features to ensure completeness and accuracy of data input eg batch control totals, rejection of unbalanced journals, control reports


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	22.5.4


	Standard system messages eg warnings, error messages if process fails, automatic alert if interface job fails, with explanatory text to assist users


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	22.5.5


	Real time on-line update, or batch update


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	22.5.6


	Data and information available immediately, online, via internet / intranet


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	22.5.7


	Indefinite retention of all system data, within all modules until archived / purged


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	22.5.8


	Full control (via security) over the system set up and modification, chart of accounts, master file items etc


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	22.5.9


	Prevent deletion of an account which has a balance


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	22.5.10


	Prevent unauthorised account / data changes


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	22.5.11


	Assign inactive status to inactive accounts / master files, subject to authorisation


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