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RFP Evaluation Template Images

 

Comparison of evaluated weighted scores - summary

Comparison of Evaluated Weighted Scores - Summary.

One of 16 pre-defined automated graphs - this graph shows the total picture for weighted scores.

In this graph - the sample data for Vendor B (green bar) clearly shows better scores than for the other vendors and the target scores - indicating that Vendor B has the best match to requirements.

RFP response evaluation - Comparison of evaluated weighted scores

Comparison of evaluated weighted scores - summary - excluding totals

Comparison of Evaluated Weighted Scores - Summary (excluding Vendor Totals)

By excluding the totals, you can more clearly see the vendor scores for each module.

In this example graph, Vendor B (green bar) shows better scores than the other vendors.

RFP response evaluation - Comparison of scores excluding totals

Comparison of how vendors meet requirements
Analysis of how vendors meet requirements

Comparison of How Vendors Meet Requirements (left graph)

and more critically, an Analysis of How Vendors Meet Requirements (right graph) 

Analysis of the vendor responses - showing how each vendor can meet requirements (per list of specified multiple response options):

  • Meets requirements now (YES from current software, CUS with minor customisations, 3PS using 3rd party software)
  • Meets requirements in future (FR future release)
  • May meet requirements (MOD major modifications, UD under development)
  • Does not meet requirements (NA not available)

In these graphs, Vendor B most closely meets requirements (the largest blue bar).

Vendor response - How vendors meet requirements and Analysis of responses

Comparison of projected vendor costs - software purchase - over 5 years Comparison of projected vendor costs - SaaS / rental - over 5 years

Comparison of projected vendor costs  - software purchase vs SaaS rental over 5 years

Comparison of evaluated weighted scores for common software requirements Comparison of evaluated weighted scores for systems operations requirements

Comparison of projected vendor costs - software purchase (left graph) versus SaaS / rental (right graph) 

In these example graphs, Vendor B (red bar) has the lowest projected 5 year costs compared to the other vendors.

Purchase option costs for Vendor B are shown to be marginally lower than rental option costs over the 5 year period.

Comparison of evaluated weighted scores for vendor services requirements

Comparison of evaluated weighted scores by module / detail.

Examples show Vendor B (green bar) has the best scores for Common Requirements, Systems Operations and Vendor Services.

The graphs are created using the graph tool in MS Excel. So, it is very easy to create any number of graphs within the RFP Evaluation Template to illustrate or emphasise results.

Comparison of evaluated weighted scores by module / detail - Common Requirements, Systems Operations and Vendor Services

Comparison of weighted scores data

RFP response evaluation - Comparison of weighted scores data

Vendor data worksheet

RFP response evaluation - Vendor data worksheet

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Comparison of weighted scores data.

Image shows part of the automatically consolidated data - on one worksheet, for comparison, analysis and use in graphs.

Vendor data worksheet.

For use with inputting evaluation scores and comments when evaluating RFP responses (vendor proposals).

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