Purchase Order Processing - System Requirements Specification - sample page


	Purchase Order Processing - System Requirements Specification Checklist sample



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C Currently in Use
E Essential (Expected future requirement)
D Desirable (Expected future requirement)
N Nice...to have (Expected future requirement)


	Ref


	Purchase Order Processing continued (page 108)


	C


	E


	D


	N

Sample pages


	10.13


	e-procurement integration with suppliers


	10.13.1


	Integration with supplier catalogues


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	10.13.2


	Direct link to multiple supplier�s product items / service(s) catalogues


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	10.13.3


	List approved suppliers


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	10.13.4


	Users / buyers define the design and control the supplier catalogues


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	10.13.5


	Choice of catalogue contents eg


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	10.13.5.1


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	catalogues to contain all suppliers items for sale, or selected items relevant to the purchasing organisation


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	10.13.5.2


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	standard online catalogues available to all users or


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	10.13.5.3


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	unique / tailored catalogue for each business buyer, user or requesting location


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	10.13.5.4


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	one (or common) item category / description / code used for multiple suppliers


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	10.13.5.5


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	multiple UOM


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	10.13.6


	Users able to see product items / service(s) which are available from approved suppliers


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	10.13.7


	Comparison or equivalent items / services


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	10.13.8


	Full product / service details held in supplier catalogues, links to full details on supplier website


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	10.13.9


	View up-to-date prices and negotiated discounts


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	10.13.10


	Facilitate supplier access to and regular updating of supplier catalogue(s) for which it is responsible, subject to authorisation eg:


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	10.13.10.1


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	amend item(s), prices, discounts, terms, UOM


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	10.13.10.2


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	amend full item details, multimedia or links to details on own website


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	10.13.11


	View real time item availability and delivery schedules


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	10.13.12


	Product / service cost benchmarks to help users make informed decisions regarding best prices


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	10.13.13


	Users view all items or only those items that are approved for their level / position within the organisation


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	10.13.14


	Pre-determined spending limit and authorisation for each user and item / service they can view and purchase


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	10.13.15


	When an order exceeds the user�s purchasing authority, it can either:


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	10.13.15.1


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	go to the user�s manager, via workflow, for approval or


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	10.13.15.2


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	automatically raise an online requisition


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	10.13.16


	Flexible, configurable workflow processes


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	10.13.17


	Link to supplier�s online shopping cart or invoice software


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	10.13.18


	System represents buyers information in buyer�s language / currency, and translates information into supplier�s language / currency


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