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Table of Contents

Accounting Software RFI/RFP Template

The table below lists the contents of the Accounting Software RFI/RFP Template - and for the Requirements Template, also indicates which modules are included within which version.

CONTENTS

Number of criteria

Essentials Version

Professional Version

Enterprise Version

Instructions (PDF)

 

Yes

Yes

Yes

RFI Template (MS Word)

 

Yes

Yes

Yes

RFP Template (MS Word)

 

Yes

Yes

Yes

Business Analysis Template (MS Excel)

 

Yes

Yes

Yes

Charts Template (MS Excel)

 

Yes

Yes

Yes

Requirements Template (MS Excel) which includes requirements specification, vendor response, evaluation and scoring matrices, costs and analysis

 

Yes

Yes

Yes

Systems requirements features / modules included in the Requirements Template:

 

 

 

 

  • General ledger - chart of accounts, general ledger configuration, budgeting and forecasting, period-end journals, period-end processing, year-end processing, consolidation, business taxation calculation, electronic filing of accounting returns, statistical allocations, management accounts, cost analysis, product and service analysis, customer analysis, additional public sector general ledger requirements, general ledger reports

330

Yes

Yes

Yes

  • Accounts payable - supplier master file and set up, transaction details, additional USA accounts payable requirements, e-accounts payable, data entry, data validation, invoice / order matching, non invoiced payments, payments, end of period processing, documentation, accounts payable reports

221

Yes

Yes

Yes

  • Purchase order processing - procurement set up options, e-procurement options, purchase planning, requisitions, quotation requests, purchase orders, order amendment, employee self-service (without recourse to procurement), contracts, purchase day books, e-procurement integration with suppliers, supplier portal, supplier self service, supplier managed inventory, par inventory and replenishment, e-procurement integration with customers, expediting, receipting / goods received, returns to supplier, electronic payment, purchase order documentation, purchase order analysis and reports

366

Yes

Yes

Yes

  • Accounts receivable - customer master file, receive payments, invoice / payment matching, credit notes, credit control, invoice query management, search and enquiry, customer access to accounts receivable via the internet, end of period processing, accounts receivable documentation, accounts receivable analysis and reports

223

Yes

Yes

Yes

  • Sales order processing - proposal management, quotation management, prices, cross-selling and up-selling, contracts, order processing, sales daybooks, fulfilling orders, product configuration, delivery, customer portal, integration with website / shopping carts, customer self service access to sales orders, sales order data exported to e-commerce website, website product catalogue, sales order data imported from e-commerce website, e-commerce payments, cash sales and trade counter, customer returns / RMA (Return Merchandise Authorisation), sales order documentation, sales order analytics and reports

415

Yes

Yes

Yes

  • Invoicing - invoicing types and methods, invoice creation, utility billing

79

Yes

Yes

Yes

  • Inventory - inventory item master file, barcodes, transactions, inventory locations, sales prices, additional details for batch and single items, inventory item levels, inventory item values and cost prices, inventory stock counts (stock takes), lot (batch) control, inventory reports

157

Yes

Yes

Yes

  • Cash book - bank accounts, transactions, electronic banking, bank account reconciliation, cash flow planning, cash book reports and enquiries

98

Yes

Yes

Yes

  • Fixed assets - asset records, asset acquisition, asset disposal, asset types, asset valuations, additional public sector fixed assets requirements, capital expenditure budgeting and forecasting, capital projects, asset tracking, depreciation, capital allowances (UK), lease asset accounting, asset insurance, additional international fixed asset features, end of year processing, fixed assets reports

229

Yes

Yes

Yes

  • Common requirements across all modules - workflow, alerts, social media, ESS (employee self service), MSS (manager self service), employee portal, euro / european monetary union, multi company currency and lingual capability, legislation regulation and taxation, enquiry, reporting, documentation and forms, compliance, additional public sector / governmental compliance requirements, compliance - Sarbanes Oxley (SOX), VAT / sales and purchases taxes, integration, building links to other systems

550

Yes

Yes

Yes

  • Systems operations - reliability, operational efficiency, system performance, system design, screen design, user productivity assistance, data processing and systems control, data volumes and quality, security, back up and recovery

211

Yes

Yes

Yes

  • Technology requirements - application software, windows, browsers, database, operating system, network, Cloud services / SaaS (Software as a Service), ASP (Application Service Provider) services, internet, XML and XBRL, hardware

298

Yes

Yes

Yes

  • Software / system support and services - sources of support, quality accreditations, vendor / support organisation expertise and reputation, implementation assistance and services, training, maintenance and support

103

Yes

Yes

Yes

  • Employee expenses - on-premise or cloud system, system configuration, expenses processing, expenses payments, e-expenses, corporate credit / payment cards, travel management, employee expenses reports and analysis

134

 

Yes

Yes

  • Construction industry scheme (UK) - set up and registration, sub contractor records, job details, payments, CIS reports and documentation

63

 

Yes

Yes

  • Job / project costing - job / project static data, project planning and management, quotations orders and budgets, job variations, income and costs, job costing invoicing, job costing reports

93

 

Yes

Yes

  • Advanced analytics and business intelligence - analytical system, dashboards, data visualization, self-service, mobile business intelligence, enterprise search, balanced scorecards, business activity monitoring, predictive analytics, decision support, data mining, online analytical processing (OLAP), data warehouse, extract transform load (ETL)

163

 

Yes

Yes

  • Job order processing - quotations and costings, job orders, enquiry, job order documentation and reports

37

 

 

Yes

  • Field and service management - mobile field support access, warranty management, service management, service call logging, schedule optimisation, despatch service requests / engineers, problem resolution and solution management, call progressing, call escalation, preventative maintenance, service parts management, mobile parts management, returns and parts order, repair management, shipping and receiving (of parts and repair items), service analytics and reports

207

 

 

Yes

  • Time and attendance / workforce management - resource (workforce) planning, resource (workforce) scheduling, time data, time sheet design, additional equipment requirements, data capture and processing, monitoring and analysis, EU Working Time Directive, time scheduling and recording reports

171

 

 

Yes

  • Work orders, bill of materials, kitting - quotations and order processing, work orders (WO), bill of materials (BOM), kitting

196

 

 

Yes

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