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Below are the full contents details of the Enterprise Version of the “Accounting System Requirements RFI/RFP Checklist”. The numbers in the brackets show the number of criteria for each section. In total, the Enterprise Version contains 4987 criteria.
Business analysis - (125 criteria) - business sector, location and employee analysis, number of system users, present accounting system, future accounting system
Accounting system overview - (362 criteria) - of the key systems functions
System wide functions - (479 criteria) - system / software quality accreditations, internet / intranet, ESS (employee self service), MSS (manager self service), employee portal, workflow, alerts, DIP (document image processing), euro / european monetary union, compliance - accounting standards / Sarbanes Oxley (SOX), multi company / currency / lingual capability, windows, VAT / sales and purchases taxes, UK / EC VAT, system enquiry, SMS / text messaging, reporting, e-reporting, e-documentation and forms, links to other systems
Advanced analytics and business intelligence - (244 criteria) - analytical system, self-service, dashboards, analysis, scorecards, forecasts, data warehouse, data mining, combined business intelligence and analytics, integrated links, statistics and volumes
General ledger - (320 criteria) - chart of accounts, general ledger set up, budgeting and forecasting, period-end journals, period-end processing, year-end processing, consolidation, UK corporate taxation, e-filing of accounting returns, statistical allocations, management accounts, cost analysis, product and service analysis, customer analysis, reports, integrated links, statistics and volumes
Accounting - additional public sector requirements - (139 criteria) - additional UK, USA and Canadian public sector requirements including: compliance, general ledger, accounts receivable, utility billing, fixed assets
Accounting - additional NFP (not-for-profit) / charity requirements - (108 criteria - only included in the SME version) - charity accounting, fundraising, charity reporting, grant management, grant accounting, grant reporting, integrated links, statistics and volumes
Accounts payable - (214 criteria) - supplier (vendor) master file and set up, transaction details, additional USA accounts payable processing requirements, e-accounts payable, data entry, data validation, invoice / order matching, non invoiced payments, payment, end of period processing, documentation, reports, integrated links, statistics and volumes
Employee expenses - (151 criteria) - in-house or hosted system, system configuration, expenses processing, payments, e-expenses, corporate credit / payment cards, e-travel, reports and analysis, integrated links, statistics and volumes
Time recording / workforce management - (171 criteria) - resource (workforce) planning, resource (workforce) scheduling, time data, timesheet design, additional equipment requirements, data capture and processing, monitoring and analysis, WTD (Working Time Directive), reports, integrated links, statistics and volumes
Construction industry scheme records - (88 criteria) - set up and registration, sub contractor records, job details, payments, reports and documentation, integrated links, statistics and volumes
Purchase order processing - (358 criteria) - procurement set up options, e-procurement options, purchase planning, requisitions, quotation requests, purchase orders, order amendment, employee self-service (without recourse to procurement), contracts, purchase day books, e-procurement integration with suppliers, supplier portal, supplier self service, supplier managed inventory, par inventory and replenishment, e-procurement integration with customers, expediting, receipting / goods received, returns to supplier, electronic payment, documentation, analysis and reports, integrated links, statistics and volumes
Accounts receivable - (197 criteria) - customer master file, payments received, invoice / payment matching, credit notes, credit control, invoice query management, search and enquiry, customer access to accounts receivable via the internet, end of period processing, documentation, analysis and reports, integrated links, statistics and volumes
Contract accounts receivable - (35 criteria) - contract records, sales contract, enquiry, documents and reports, integrated links, statistics and volumes
Sales order processing and invoicing - (473 criteria) - system set up, proposal management, quotation management, prices, cross-selling and up-selling, contracts, order processing, sales daybooks, fulfilling orders, product configuration, delivery, invoicing, customer portal, integration with website / shopping carts, customer self service / sales orders, sales order data exported to e-commerce website, website product catalogue, sales order data imported from e-commerce website, e-commerce payments, cash sales and trade counter, customer returns / RMA (Return Merchandise Authorisation), sales order documentation, analytics and reports, integrated links, statistics and volumes
Job order processing - (44 criteria) - quotations and costings, job orders, enquiry, documentation and reports, integrated links, statistics and volumes
Field and service management - (215 criteria) - mobile field support access, warranty management, service management, service call logging, schedule optimisation, despatch service requests / engineers, problem resolution and solution management / knowledgebase, call progressing, escalation, preventative maintenance, service parts management, mobile parts management, returns and parts order, repair management, shipping and receiving (of parts and repair items), service analytics and reports, integrated links, statistics and volumes
Job / project costing - (104 criteria) - job / project static data, project planning and management, quotations orders and budgets, job variations, income and costs, invoicing, reports, integrated links, statistics and volumes
Inventory - (156 criteria) - inventory item master file, barcodes, transactions, locations, sales prices, additional details for batch and single items, inventory item levels, inventory item values and cost prices, inventory stock counts (stock takes), lot (batch) control, reports, integrated links, statistics and volumes
Work orders (WO), bill of materials (BOM) and kitting - (190 criteria) - quotations and order processing, work orders (WO) types, WO components, WO explosion, WO costings, WO progress, work-in-progress (WIP), WO completion, WO documentation and reports, bill of materials (BOM) types, BOM components, BOM assemblies, BOM configuration, BOM routing and scheduling, BOM costings, BOM documentation and reports, kitting, integrated links, statistics and volumes
Cash book - (92 criteria) - bank accounts, transactions, e-banking, reconciliation, cash forecasts, reports and enquiries, integrated links, statistics and volumes
Fixed Assets - (196 criteria) - asset records, asset types, asset valuations, capital expenditure budgeting and forecasting, capital projects, asset tracking, depreciation, UK capital allowances, lease asset accounting, asset insurance, additional international fixed asset features, end of year processing, reports, integrated links, statistics and volumes
Plant hire - (64 criteria) - plant hire records, hiring, invoicing, documents and reports, integrated links, statistics and volumes
Systems operations - (185 criteria) - system reliability, operational efficiency, system performance, user productivity assistance, data processing and systems control, data volumes and quality, security, back up and recovery
Technology requirements - (266 criteria) - application software, databases, database administration and monitoring tools, operating systems (mainframes, servers, clients, networks), XML, XBRL, network types and configuration, Cloud services: SaaS (Software as a Service), ASP (Application Service Provider) / Hosted, internet access and hosting, hardware platforms (mainframe, mid range, server, workstation, client), hardware (wireless / portable devices), other hardware requirements
Software / system support - (119 criteria) - sources of support, vendor quality accreditations, vendor / support organisation expertise and reputation, implementation assistance, training, maintenance and support
Summary of module / vendor scores - summary of vendor evaluation scores / weighted scores
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